Privacy Policy

Last Updated: July 5th, 2018

Otoma Ltd (“Otoma”) is committed to respecting and protecting the privacy of our customers, partners, webinars attendees and website visitors. Specifically, we do not sell, rent or trade email lists with other companies for marketing purposes. In this Privacy Statement we describe Otoma’s privacy practices in relation to the use of Otoma Website.

If you have questions or complaints regarding Otoma’s Privacy Policy or associated practices, please contact us at legal@otoma.com.

1. Website covered

This Privacy Policy covers the information practices, including how Otoma collects, uses, shares and secures the personal information you provide to its website (the “Otoma Website”).

2. Collection of Personal Information

Personal information means any information that may be used to identify you, such as, your name, title, phone number, email address, or mailing address. In general, you can browse our website without giving us any personal information. We use web analytics software to analyze traffic to this web site in order to understand our customer’s and visitor’s needs and to continually improve our site for them. This software collects only anonymous, aggregate statistics. For example, we do not tie a specific visit to a specific IP address.

If you want to download resources from our website such as a white paper, case study or sell sheet, we ask you to simply provide your business contact information such as name, company, email address, etc. We use that information for several general purposes: to tell you about products and services if you so request, to fulfill your request, to contact you if we need to obtain or provide additional information; to verify the accuracy of our records, to contact you regarding customer satisfaction surveys.

When visitors of Otoma Website apply for a job with Otoma, Otoma may also require you to submit additional personal information as well as a resume or curriculum vitae (“Applicant Information”).

As you navigate the Otoma Website, Otoma may also collect information through the use of commonly-used information-gathering tools, such as cookies and Web beacons. Website Navigational Information as defined in Section 7 below, includes standard information from your Web browser (such as browser type and browser language), your Internet Protocol (“IP”) address, and the actions you take on Otoma’s web pages viewed and the links clicked). For additional information about the collection of Website Navigational Information by Otoma and others, please see Section 7 below.

3. Use of Personal Information

Otoma also uses Data about webinars attendees to plan and host corporate events, host online forums and social networks in which event attendees may participate, and to populate online profiles for webinars attendees on the Otoma Website. Additional information on Otoma’s privacy practices with respect to Data about webinars attendees may be found in additional privacy statements on the event Websites, as the case may be.

Otoma may also use Data about customers and webinar attendees for marketing purposes. For example, Otoma may use information you provide to contact you to further discuss your interest in the products and to send you information regarding Otoma, its affiliates, and its partners, such as information about promotions or events.

Otoma may also receive information about customers and attendees from other sources, including third parties from whom we have purchased data, and combine this information with Data we already have about you.  This helps us to update, expand and analyze our records, identify new customers, and create more tailored advertising to provide products and services that may be of interest to you.

4. Disclosure of Personal Information

Business Partners

From time to time, Otoma may partner with other companies to jointly offer products, services or programs (such as webinars or downloadable content) such as our channel partners to fulfill product trials and information requests, and provide customers and prospective customers with information about Otoma and its products. To do this, we may pass your information to them for that purpose only, and they are prohibited from using that information for any other purpose. Otoma does not share Data about Otoma attendees with business partners unless: (1) you specifically opt in to such sharing via an event registration form; or (2) you attend a Otoma event and allow Otoma or any of its business partners to scan your attendee badge. If you do not wish for your information to be shared in this manner, you may choose not to opt in via event registration forms and elect not to have your badge scanned at Otoma events.  If you choose to share your information with business partners in the manners described above, your information will be subject to the business partners’ respective privacy statements.

Otoma sometimes hires vendor companies to provide limited services on our behalf, including packaging, mailing and delivering items, sending postal mail, providing technical support, and processing event registrations. We provide those companies only the information they need to deliver the service, and they are prohibited from using that information for any other purpose.

Service Providers

Otoma may share Data about Otoma website visitors, customers and webinar attendees with Otoma’s contracted service providers so that these service providers can provide services on our behalf. These service providers are authorized to use your personal information only as necessary to provide the requested services to us.  Without limiting the foregoing, Otoma may also share Data about Otoma website visitors, customers and webinar attendees with Otoma’s service providers to ensure the quality of information provided, and with third–party social networking and media websites, such as LinkedIn, for marketing and advertising on those websites. Unless described in this Privacy Policy, Otoma does not share, sell, rent, or trade any information with third parties for their promotional purposes.

Compelled Disclosure

Otoma may also disclose your personal information if required to do so by law or in the good faith belief that such action is necessary in connection with a sale, merger, transfer, exchange or other disposition (whether of assets, stock or otherwise) of all or a portion of a business of Otoma and/or its subsidiaries or to (1) conform to legal requirements or comply with legal process served on Otoma or this website; (2) protect and defend the rights or property of Otoma and this website; (3) enforce its agreements with you, or (4) act in urgent circumstances to protect personal safety or the public.

5. Children and Privacy

Otoma Website does not offer information intended to attract children. Otoma does not knowingly solicit personal information from children under the age of 16.

6. Security of Personal Information

When you submit any form requiring registration, we use a secure server. The secure server software (SSL) helps protect your information as it travels over the Internet by encrypting that information before it is sent to us. We have also implemented industry-standard security mechanisms and procedures to protect data from loss, misuse and unauthorized access, disclosure, alteration and destruction.

7. Use of Cookies

Cookies, Web Beacons and IP Addresses

Otoma may use commonly-used information-gathering tools, such as cookies and Web beacons, to collect information as you navigate Otoma Website (“Website Navigational Information”). As described more fully below, we may use these cookies or similar technologies to analyze trends, administer Websites, track users’ movements around our Websites, serve targeted advertisements and gather demographic information about our user base as a whole.  This section describes the types of Website Navigational Information that may be used on Otoma Website, and how this information may be used.

Log Files, IP Addresses, URLs and Other Data

As is true of Otoma Website, we may gather certain information automatically to analyze trends in the aggregate and administer Otoma Website.  This information may include your Internet Protocol (IP) address (or the proxy server you use to access the World Wide Web), device and application identification numbers, your location, your browser type, your Internet service provider and/or mobile carrier, the pages and files you viewed, your searches, your operating system and system configuration information, and date/time stamps associated with your usage. Due to Internet communications standards, when you visit or use Otoma Website, we automatically receive the URL of the website from which you came and the website to which you go when you leave our Website. This information may be used to analyze overall trends, to help us improve our Websites, to track and aggregate non-personal information, and to provide the Websites. For example, Otoma may use IP addresses to monitor the regions from which customers and website visitors navigate the Otoma Website.

Cookies

Otoma may use cookies to make interactions with the Otoma Website easy and meaningful. When you visit Otoma Website, Otoma’s servers may send a cookie to your computer or device. Standing alone, cookies do not personally identify you; they merely recognize your Web browser. Unless you choose to identify yourself to Otoma, either by responding to a promotional offer, opening an account, or filling out a Web form (such as a “Request a Demo” or a “Request a Quote” Web form) or have previously identified yourself to Otoma, you remain anonymous to Otoma. Otoma may use cookies that are session-based and persistent-based. Session cookies exist only during one session. They disappear from your computer or device when you close your browser software or turn off your computer. Persistent cookies remain on your computer or device after you close your browser or turn off your computer. You can control the use of cookies at the individual browser level, but if you choose to disable cookies, it may limit your use of certain features or functions on the Otoma Website.

Functionality cookies can allow the Otoma Website to remember information you have entered or choices you make (such as your username, language, or your region) and provide enhanced, more personal features. These cookies also may enable you to optimize your use of the Otoma Website after logging in. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customize. Functional cookies may also be used to improve how the Otoma Website function and perform, to enhance and customize your interactions with Otoma, and to help us provide you with more relevant messages, including marketing communications. These cookies may collect information about how website visitors use our Website, including which pages visitors go to most often and if they receive error messages from certain pages.

Otoma may use its own technology (under the Otoma brand name or an affiliated brand name) or third parties to track and analyze usage and volume statistical information from website visitors, attendees, and customers, to provide enhanced interactions and more relevant communications, and to track the performance of Otoma’s advertisements.

Currently, various browsers — including Internet Explorer, Firefox, and Safari — offer a “do not track” or “DNT” option that relies on a technology known as a DNT header, which sends a signal to websites’ visited by the user about the user’s browser DNT preference setting. Otoma does not currently commit to responding to browsers’ DNT signals with respect to Otoma Website, in part, because no common industry standard for DNT has been adopted by industry groups, technology companies or regulators, including no consistent standard of interpreting user intent. Otoma takes privacy and meaningful choice seriously and will make efforts to continue to monitor developments around DNT browser technology and the implementation of a standard.

8. Links to Other Websites and Public Forums

Our Website may contain links to information on other websites. We do not have any control over these other websites, and therefore we cannot be responsible for the protection and privacy of any information that you provide while visiting those websites. Those websites are not governed by this Privacy Policy, and if you have questions about how a website uses your information, consult that website’s Privacy Policy. Portions of this website may also make chat rooms, forums, message boards, and/or news groups available to visitors. Please remember that any information that is disclosed in these areas becomes public information and exercise caution when deciding to disclose any personal information.

9. International transfer of information collected

Otoma primarily stores Data collected within the Otoma Website hosted by siteground.com. To facilitate Otoma’s operations, Otoma may transfer and access such information from around the world, including from other countries in which Otoma has operations. A list of Otoma’s global offices is available at http://www.otoma.com/contact-us/. This Privacy Policy shall apply even if Otoma transfers Data to other countries.

10. Accessing, Updating and Correcting Your Personal Information

Otoma may retain your information for a period of time consistent with the original business purpose of collection. For example, we may retain your information during the time in which you have an account to use our Website and for a reasonable period of time afterward. We may also retain your information during the period of time needed for Otoma to pursue our legitim business interest, conduct audits, comply with our legal obligations, resolve disputes and enforce our agreements. You may request to review, correct, delete or otherwise modify any of the personal information that you have previously provided to us through the Otoma Website. For requests to access, correct, modify or delete your Data, please email compliance@otoma.com and we will assist you. Requests to access, change, or delete your information will be addresses within a reasonable timeframe.

11. Unsubscribe

You may manage your receipt of marketing and non-transactional communications by clicking on the “unsubscribe” link located on the bottom of Otoma’s marketing emails. Additionally, you may unsubscribe here or by contacting us at any time.

12. Change to this Privacy Policy

Otoma reserves the right to change this Privacy Policy from time to time. Otoma will provide notification of the material changes to this Privacy Policy through the Otoma Website at least thirty (30) days prior to the change taking effect.

13. Contacting us

Questions about this Privacy Policy or the information practices of the Otoma Website should be directed to our privacy team by emailing us at compliance@otoma.com.